Copying charges – Fact sheet 51

Prices are in AUD. Overseas purchases are GST exclusive. Prices effective from 24 October 2016.

RecordSearch digitisation

Online copy of whole file#

Cost incl. GST

Cost ex. GST

Small file – up to 10 pages



Standard file – 11 to 100 pages



Large file – 101 to 400 pages



Files over 401 pages

Quote provided

Quote provided

An image of each page of the record and a searchable PDF is made available online for public viewing on RecordSearch.

# Charges are applied at series level, based on the size of most files in the series.

Photographic imaging

Sent to your email via
Secure File Transfer (SFT)

Only available
in Australia

Cost incl. GST

Cost ex GST

Includes postage

Original item under A3
e.g. photographic film and prints
Provided at A4 @ 400 ppi unless specified otherwise




Original item over A3
e.g. maps and plans
Provided at 100% 400 ppi unless specified otherwise




Reading room photocopying

Cost incl. GST (per page)
Black and white A4 and A3 photocopy $1.50
Colour A4 and A3 photocopy $2.00
Self-service printing $1.50

Audiovisual records

Original record format Delivery format Charge per item (incl. GST) Delivery media USB (8GB) or DVD Postage
Audio mp3 $90.00 $16.00 each Registered Post (within Australia only) $9.30

Express Post $23.60

Video mp4 $105.00
Film mp4 $195.00

As a guide each 8GB USB can hold 8.5 hours of mpeg4 footage or 150 hours of mp3 audio; a DVD can hold 5.5 hours of mpeg4 footage or 87 hours of mp3 audio.

We will endeavour to fit as many items as possible onto each USB or DVD. However large requests may require multiple USBs or DVDs to be used which will incur an added cost per media. This will be confirmed prior to the preparation of the quote.

Viewing audiovisual records in the reading room

The per item plus delivery media charges will apply to view an audiovisual record in the reading room where a reference copy does not already exist.

Certification of records

Cost incl. GST

Cost ex. GST

Certification of true copy $45.00* $56.00#

* includes up to 10 pages or cover of multi-page file and standard postage

# includes up to 10 pages or cover of multi-page file and international registered postage

Please note: It is your responsibility to determine whether a certified copy is required. Unless otherwise advised, the first page will be stamped certified.

Payment instructions

  • Prepayment is required for all copying services. Payment (in AUD) may be made by cash, cheque, money order, EFTPOS or credit card. We accept MasterCard and Visa ($10 minimum applies). 
  • Order and pay online for copies of whole files listed on RecordSearch. Please choose your purchases carefully and check your details before make payment.
  • A tax invoice will be issued on request for amounts over $50.00. If you require a tax invoice please let us know when you place your order.


  • Prepayments on copies of collection material will not in general be refunded. Should you have a concern about any payment you have made please ask us a question.

Services free of charge

  • Entry to a reading room; inspection of original paper records and microform; application for reader card; use of finding aids, databases, computers; assistance from staff; application for access to records or application for internal reconsideration of access decisions; request for a copy quote.
  • Use of own camera to photograph records in a reading room. A permission to photograph records form must first be completed.

Other things you should know

  • We will not copy records if this is likely to result in damage to the record.
  • Commercial, fee-based research services are not provided by the National Archives. If you require this service a list of research agents with whom you may make private arrangements is available.
  • The Archives will consider waiving or reducing charges in certain circumstances, including financial hardship and public interest, as set out in Regulation 11 of the Archives Act 1983. Reasons and supporting evidence are required with each request.


  • Any copies you purchase are for your personal use. Permission must be sought for further reproduction or publication. See copyright.

Copyright National Archives of Australia 2017