Principle 1 – Information is valued
Principle 1 is focused on governance and people.
By 2020 agencies will manage their information as an asset, ensuring that it is created, stored and managed for as long as it is required, taking into account business requirements and other needs and risks.
Information is a key strategic asset and economic resource of the Commonwealth and is as important as budget, property and equipment. Digital information management enables efficiencies in service delivery, increases opportunities for information sharing and can improve business decisions and accountability.
What success looks like
Digital continuity will be achieved if by 2020:
- Agency heads are accountable for information governance in their agency.
- Information is created, stored, used and managed effectively, and accountably destroyed if it is no longer required.
- Agencies have appropriately skilled and qualified staff responsible for information management.
Case study – Parliamentary Budget Office
From its commencement, the agency established a digital culture, supported by positive leadership at all levels. An EDRMS is used to manage the agency's information. A consultative approach for developing tools and guidance to support staff resulted in strong levels of digital information engagement. This support will continue as future upgrades and expansion of digital information practices occur.
Key targets and implementation pathways for agencies
30 June 2016
Agencies have an information governance committee or have assigned responsibilities through another equivalent mechanism.
30 September 2016 – 2020
- Annual agency survey reporting
- 2017 – Check-up PLUS
- 2018 to 2020 – new version of the survey tool be released in 2018.
- Agencies have an information governance framework.
- Agencies have a chief information governance officer.
31 December 2020
- Agencies manage their information assets for as long as they are required.
- Agencies meet targets for professionally qualified or accredited information managers.
Policy implementation resources
- Information governance
- Roles and responsibilities
- 2017 – Check-up PLUS
- 2018 to 2020 – new version of the survey tool to be released in 2018
- Information management and data capabilities
The Archives will continue to issue supporting products, tools, strategies, standards and advice to assist agencies in the implementation of the policy.