Types of records authorities

The two common types of records authorities for Australian Government agencies are:

  • general records authorities which authorise the disposal of information and records common to many agencies
  • agency-specific records authorities which authorise the disposal of information and records of individual agencies

Use both types of authorities to perform accountable disposal of your agency’s business information and records.

General records authorities

General records authorities (GRAs) are developed by the Archives and authorise the disposal of information and records of administrative business activities and responsibilities common to many Australian Government agencies.

GRAs cover information and records of business activities common to many agencies, such as grant management or public and official inquiries, and set out the requirements for keeping, destroying or transferring that information.

The Administrative Functions Disposal Authority (AFDA) and AFDA Express cover administrative information and records created by all government agencies. Examples of common administrative functions include: community relations, government relations, financial management or procurement.

Use your agency-specific records authority for your agency’s core business information and record, rather than GRAs, AFDA or AFDA Express.

Agency specific records authorities

Agency-specific records authorities (RAs) are issued to individual agencies by the National Archives and specify retention and disposal actions for information and records of that agency’s core business.

RAs are developed by individual agencies in collaboration with the National Archives. If your agency does not have a records authority for its core business, you need to contact the National Archives to begin the process.

Copyright National Archives of Australia 2017