Appendix J
Consultancies and advertising and market research
The Archives engages consultants when the expertise required is not available within the organisation, or when the specialist skills required are not available without diverting resources from other higher priority tasks. In accordance with procurement guidelines, consultants are selected by advertisement, panel arrangements or selective tendering.
The main areas for which consultants were engaged during the year were auditing and reporting tasks, the design and construction of exhibits, and models for implementing the Archives’ Recordkeeping Metadata Standard for Commonwealth Agencies.
During 2005–06, 36 new consultancy contracts were entered into, involving total actual expenditure of $0.4 million. In addition, nine ongoing consultancy contracts were active during 2005–06, with a total expenditure of $0.15 million.
Advertising and market research amounts paid by the Archives in 2005–06
Advertising is used to publicise the Archives’ exhibitions and events. No advertising contracts were let in 2005–06. The Archives’ advertising strategies were designed and conceived in-house.
Media advertising organisations paid by the Archives during 2005–06, for amounts of $1,500 including GST or more
Media advertising company HMA Blaze was paid $37,200 (including GST) by the Archives in 2005–06. This amount included the cost of advertising in the media, including publication and placement by the company.
Table 19 – Consultancy contracts let for amounts of $10,000 or more during 2005–06
Consultant name |
Description |
Contract price $ |
Note (1) |
Note (2) |
David Jess & Associates |
Establishing a panel of recruitment employment agencies for the provision of contract staff |
23 012 |
B |
B |
Property Concept and Management Pty Ltd |
Professional fees on rental valuations, tenant advice and negotiated outcomes |
42 000 |
C |
B |
cXc Consulting Pty Ltd |
Draft set of information models of the recordkeeping metadata standard |
62 325 |
B |
B |
Results Consulting |
Strategic planning services |
10 971 |
B |
B |
Iona Walsh Art Design |
Design and project management of the exhibition Summers Past |
30 000 |
B |
B |
Property Concept and Management Pty Ltd |
Professional services – Archives Storage Needs Analysis and Options Report |
39 493 |
C |
B |
Multiplex Facilities Management |
Consulting engineer study on chilled water system at Parkes |
11 000 |
C |
B |
KMR Consulting |
Review of Finance section |
11 000 |
B |
C |
Advance FM Pty Ltd |
Building Condition Index Audit for ACT sites and training |
22 473 |
C |
B |
Interaction Consulting Group |
Design and facilitation of the first workshop for Archives strategic planning process |
10 120 |
B |
B |
Total |
262 394 |
Note (1) Explanation of selection process terms drawn from the Commonwealth Procurement Guidelines (January 2005):
A. Open Tender: A procurement procedure in which a request for tender is published inviting all businesses that satisfy the conditions for participation to submit tenders.
B. Select Tender: A procurement procedure in which the procuring agency selects which potential suppliers are invited to submit tenders in accordance with the mandatory procurement procedures.
C. Direct Sourcing: A procurement process, available only under certain defined circumstances, in which an agency may contact a single potential supplier or suppliers of its choice and for which conditions for direct sourcing apply under the mandatory procurement procedures.
D. Panel: An arrangement under which a number of suppliers, usually selected through a single procurement process, may each supply property or services to an agency as specified in the panel arrangements.
Note (2) Justification for decision to use consultancy:
A. Skills currently unavailable within agency
B. Need for specialised or professional skills
C. Need for independent research or assessment