Appendix D – Selected records transferred and described

This appendix presents a selection of records transferred to the Archives in 2007–08 and major work undertaken to describe records and list them on the RecordSearch database.

Transfers

Table 27 outlines the main records series transferred to the Archives during the reporting period. Each entry lists the series title, agency that created the records, quantity of material transferred in metres, series number and a brief explanation of the content.

Table 27 – Records transferred to the National Archives of Australia, 2007–08

Series	Title and description
Records transferred to Canberra
Australian Customs Service
A425	Correspondence Files, 1935–ongoing This series contains correspondence documenting the range of functions performed by the department (35 metres transferred).
Australian Pesticides and Veterinary Medicines Authority
A11071	Correspondence Files Containing Supporting Applications for Agricultural and Veterinary Chemical Products that were Incomplete, Withdrawn or Stopped, Created by NSW Department of Agriculture, 1961–2000 This series contains documents that support applications to register agricultural and veterinary chemical products (100 metres transferred).
Department of Agriculture, Fisheries and Forestry, Central Office
A13679	Equine Influenza Inquiry, 2007–2008 This series contains exhibits relating to the Inquiry into Equine Influenza (digital transfer).
Department of Foreign Affairs and Trade
A9737	Correspondence Files, 1947–ongoing This is the main correspondence file series of the Department of Foreign Affairs and Trade. It contains a wide range of subject matter relating to the Department’s foreign affairs and trade policy (160 metres transferred).
Department of the House of Representatives
A13586	Inquiry into Law and Justice Services to Indigenous Australians, 2004–2005 This series consists of files relating to the Joint Committee of Public Accounts and Audit’s Inquiry into Access of Indigenous Australians to Law and Justice Services (0.5 metres transferred).
Defence Imagery and Geospatial Organisation
B6631	Aerial Photography Diapositives and Aero-triangulation Prints, 1951–2006 This series contains aerial photographic diapositives (positive photographic images) created to assist the Defence Imagery and Geospatial Organisation and its predecessors with map and chart production (170 metres transferred).
Republic Advisory Committee
A13331	Records of Republic Advisory Committee, 1992–1994 This series comprises minutes, correspondence, papers and press clippings produced by the Republic Advisory Committee (1 metre transferred).
Treasury
A13179	Department of the Treasury – Orders in Council, 1987–2005 This series contains the correspondence between the Treasury and the Governor-General in Council (2 metres transferred).
Records transferred to Melbourne
Department of Defence
B6526	Name Index Cards, 1916 This series contains index cards relating to the World War I Call to Arms recruiting forms for Victoria (0.18 metres transferred).
Department of Finance and Deregulation
B6637	Project Files Relating to Designs by Harry Leong, Chief Design Architect, 1979–1997 This series consists of files that document the designs of Harry Leong (1 metre transferred).
Records transferred to Sydney
Telstra Corporation Limited
C5493	The Zodiac Magazine, 1910–1990 This series consists of the staff magazine for Telstra employees called The Zodiac (1.3 metres transferred).
C5503	Minutes and Correspondence of the Commonwealth Communications Council (CCC) and Commonwealth Telecommunications Board (CTB), 1944–1982 (11.1 metres transferred)
Australian Broadcasting Commission
C475	Television Audio-visual Program Material, 1927–ongoing This series consists of whole television programs produced or purchased by the Australian Broadcasting Commission (414 metres transferred).
Records transferred to Perth
Department of Veterans’ Affairs
K60	Personal Case Files, 1914–ongoing This series comprises the Department’s medical, hospital, pension and education records of members of the Australian armed forces who served in World War I, the Korean and Malaysian conflicts, and the Far Eastern Strategic Reserve, and their dependants (20 metres transferred).
Records transferred to Hobart
Australian Antarctic Division
AA1964	Maps and Plans Relating to the Antarctic, 1939 This series consists of maps and plans relating to Australia’s involvement with Antarctica (1 metre transferred).

Personal records transferred

Significant transfers of personal records to the Archives in 2007–08 were made by the following depositors or their staff and families:

Mr Roger Beale AO
Mr Dale Budd
The Hon. Paul Calvert
The Hon. Francis Xavier Connor AO, QC
The Hon. Gary Gray AO, MP
The Rt Hon. Harold Holt CH
The Hon. Hugh Hudson
The Hon. Rod Kemp
The Hon. Justice Michael Kirby AC, CMG
The Hon. Robert Nicholson AO
The Hon. Kay Patterson
The Hon. Robert Ray
The Hon. Margaret Reid AO
The Hon. Edward John (Eddie) Ward
The Hon. Gough Whitlam AC, QC.

As a result of the Federal Election 2007 Project, records of the following current and former ministers were transferred to the Archives in 2007–08:

The Hon. John Anderson
The Hon. Kim Beazley
The Hon. John Cobb MP
The Hon. David Hawker
The Hon. John Howard AC
The Hon. David Jull
The Hon. Carmen Lawrence
The Hon. Bob McMullan MP
The Hon. Gary Nairn
The Hon. Geoff Prosser
The Hon. Philip Ruddock MP
The Hon. Tony Smith MP.

Description program

The Archives ensures that open access period records (records that have reached 30 years of age) in its custody are adequately described so that they are readily retrievable and more accessible to researchers.

Table 28 provides a selection of record series for which descriptive work was undertaken during 2007–08.

Table 28 – A selection of records described by the National Archives of Australia, 2007–08

Series	Title and description
Canberra
Cabinet Office
A12909	Second Fraser Ministry Submission Series, 1978 (8 metres)
A13075	Second Fraser Ministry Decision Series, 1978 (5 metres)
A12933	Fraser Ministries, Cabinet Papers, 1978 (4 metres)
Australian High Commission, London
A2910	Correspondence Files, 1918–1960 (69 metres)
IP Australia
A1337	Applications for Registration of a Design, 1907–1955 (127 metres)
Department of Immigration, Central Office
A2917	Migrant Selection Documents, 1973–1998 (703 metres)
Personal and ministerial papers
Multiple series	Ms Marie Coleman Records created as Chief of the Social Welfare Commission, Director of the Office of Child Care and the Australian Institute of Family Studies, as well as records documenting Ms Coleman’s work with Indigenous communities, 1973–2004 (2 metres)
Multiple series	The Hon. Justice Michael Kirby AC, CMG Records documenting Justice Kirby’s work as a High Court judge and his private and public activities, 1975–2007 (6 metres)
Multiple series	The Hon. Robert Hill Records documenting Mr Hill’s activities as a Senator, Minister for Environment and Defence, Leader of the Government and Leader of the Opposition in the Senate, 1982–2005 (14 metres)
Multiple series	Sir Geoffrey John Yeend AC Records created as Secretary of the Department of the Prime Minister and Cabinet and personal papers documenting private and community interests of Sir Geoffrey Yeend, 1950–1994 (6 metres)
Sydney
Department of Immigration, New South Wales
SP908/1	Applications for Registration of Aliens, 1948–1968 (280 metres)
Security Service, New South Wales
C123	World War II Security Investigation Dossiers, 1940–1945 (129 metres)
Personal and ministerial papers
Multiple series	The Hon. Justice Michael Kirby AC, CMG Multiple series of Justice Kirby’s records documenting his work as a High Court judge and private and public activities, 1975–2007 (10 metres)
Melbourne
Department of Immigration, Victoria
MP1492/2	Alien Registration Documents, 1948–1971 (74 metres)
Australian Imperial Force, Base Records Office
MT1486/1	Applications to Enlist in the Australian Imperial Force, 1915–1918 (207 metres)
Brisbane
Department of Immigration, Queensland
BP289/1	Alien Registration Cards, 1914–1978 (5 metres)
J25	Immigration Case Files, 1908–2008 (1437 metres)
Perth
Department of Immigration, Perth
Multiple series	Migrant Selection Documents for British, Irish, Maltese and Alien Migrants, 1947–1978 (66 metres)
Personal and ministerial papers
Multiple series	The Hon. Robert Nicholson AO Multiple series of records relating to the Federal Court of Australia, professional legal associations and educational institutions in Western Australia, 1967–2007 (39 metres)
Adelaide
Department of Immigration, South Australia
D4878	Alien Registration Documents, 1939–1964 (70 metres)
D4881	Alien Registration Cards, 1888–1976 (60 metres)
Hobart
Department of Immigration, Tasmania
P1183	Registration Cards for Non-British Migrants/Visitors, 1948–1971 (4 metres)
Australian Customs Service, Tasmania
P2004	Outward Bound Passenger and Crew Lists for Hobart, 1903–1951 (3 metres)
Darwin
Australian Government Solicitor, Darwin
E108	Correspondence Files, 1974–1984 (19 metres)