Digital Continuity is an approach to creating and managing information that can be trusted and used for as long as needed despite technological change.
The Digital Continuity 2020 Policy is a whole-of-government approach to digital information governance. It complements the Australian Government's digital transformation agenda and underpins the digital economy. The policy aims to support efficiency, innovation, interoperability, information re-use and accountability by integrating robust digital information management into all government business processes.
The policy is based on three principles, and for each of them identifies what success looks like and the targets that agencies should reach by 2020. All Digital Continuity 2020 targets are expected to be achieved as part of normal business reviews and ongoing technology maintenance and investment cycles.
Agencies will manage their information as an asset, ensuring that it is created, stored and managed for as long as it is required, taking into account business requirements and other needs and risks.
Case study – Parliamentary Budget Office
Agencies will transition to entirely digital work processes, meaning business processes including authorisations and approvals are completed digitally, and that information is created and managed in digital format.
Case study – Federal Court of Australia
Agencies will have interoperable information, systems and processes to improve information quality and enable information to be found, managed, shared and re-used easily and efficiently.
Case study – Opening government data with the NationalMap
The Digital Continuity 2020 policy builds on the Digital Transition Policy, which aims to transition agencies to digital information management. The new policy enables agencies to continue progress made under the Digital Transition Policy towards efficient digital information governance and management.
Under the Digital Transition Policy all information created digitally by government agencies from 1 January 2016 is to be managed in digital formats with records created digitally from this date and eligible for transfer to the National Archives accepted in digital formats only.
If your agency will not meet the 2016 target, you will need to implement mitigation strategies to manage and protect your digital business information from 1 January 2016 and report these strategies to the National Archives through the Agency Service Centre.
See our advice on what your agency can do to succeed.
The Digital Continuity 2020 Policy identifies a number of key actions against each principle. To assist agencies to meet them, we have also identified a number of interim targets and pathways (pdf, 241kb).
The new policy identifies what success looks like for each principle and recommends that agencies make digital information management improvements in the key areas of:
Digital continuity will be achieved by 2020 if:
The National Archives Awards for Digital Excellence, awarded annually, recognise and promote excellence and innovation in the management, use and re-use of digital information by Australian Government agencies.
The Digital Continuity 2020 policy will be phased in over the next five years with key targets to be achieved by 2020.
The Archives will continuously release supporting products, tools, strategies, standards and advice to assist agencies in the implementation of the policy.
A key product identifies the minimum metadata needed for an agency to manage digital information, including transfer to the Archives for long-term preservation and access.
A key product based on the principles and outcomes of ISO 16175-3. The framework is risk-based and provides a simple mechanism for agencies to prioritise and assess systems to ensure they can successfully manage digital information.
Currently Check-up Digital. A new version of the survey will be released in 2017.
National Archives training, events and development, including Digital Edge workshops, Industry Innovation Showcase series, GAIN Australia forums
eLearning modules – a flexible, efficient and cost-effective way to deliver training to staff
Agency Service Centre – agencies’ one-stop shop for help and advice from the National Archives
GAIN Australia network – Government Agencies Information Network supporting agency information and records managers in the Australian Government